Federal Work-Study

There are certain requirements used to determine FWS eligibility. In order to be considered, students must:

• Have a current FAFSA on file with the Office of Student Financial Aid.
• Be enrolled at George Mason in a degree or eligible certificate program.
• Demonstrate financial need based on the FAFSA.
• Be enrolled for at least half-time (six credit hours per semester for undergraduate and 4.5 for graduate).
• Meet Satisfactory Academic Progress.
• Be a U.S. Citizen, permanent resident, or eligible non-citizen.

The program is designed to provide students with an opportunity for employment arranged around class schedules. FWS provides students an opportunity to earn money for their college expenses, gives inexperienced students a chance to learn the basics of the workplace, and provides students an opportunity to work in a field that may be of interest and helps prepare students to enter the workforce. George Mason University (GMU) also benefits from the unique talents and experiences students bring to the campus. A job contributes to more than just financial assistance for a student’s college education; it also offers the opportunity to gain valuable work experience and skills to assist with educational and career goals. The money a student earns through this program is not used to determine their financial need for the following school year.

There are various Federal Work-Study positions on and off campus. Obtaining a FWS position is a competitive process so an early start is essential to success. Students are encouraged to apply to as many positions as possible to increase their odds of finding a position.

Need help with your resume or cover letter? University Career Services is a great place to start, we encourage students to visit the UCS office or website.

On-Campus

Positions on-campus are a great way for students to earn their FWS award. Available opportunities include office and clerical support, student services, tutoring, athletics, laboratory and research assistantships, and various other positions through all of Mason’s campuses. Working in any one of Mason’s departments is a great way to build on-campus relationships, enrich a student’s community engagement and further a student’s opportunities post-graduation.

Off- Campus

Students interested in working off-campus may apply to various positions with partner organizations. Students employed in this area gain valuable work experience by working in challenging work environments. Positions include administrative work, tutoring, community outreach, social services and various others. Although, these positions do require the use of personal or public transportation then pay a competitive hourly wage and offer flexible work hours to accommodate students’ school schedules.

Organizations that serve the wider community, not just George Mason University, its students or staff, are considered community service employers. Off-campus community service jobs can be with local non-profit, governmental and community based organizations that are designed to improve the quality of life for residents of the surrounding area. The federal share for community service positions is 75%. The remaining 25% must be covered by the organization. Off-campus organizations that participate as community service employers must have a current written agreement on file. Agreements must be renewed on a yearly basis, typically in June. As with campus jobs, a job description must be on file for all community service work-study positions.

Community Service positions aim to:

• Provide students with real life experience outside of the classroom
• Encourage students to consider careers in public service
• Provide community service organizations the opportunity to extend the population they service
•  Allow students the opportunity to gain professional work experience

Students interested in open community service positions must apply to these positions via Handshake. Students hired for community service positions must follow all FWS guidelines as indicated in the Student Employment Guide. All employers must follow all guidelines in the supervisor guide. 

NO! FWS is an award to participate in an employment program where the funds are earned through work. The amount is not subtracted from your tuition bill and therefore will not need to be repaid if you choose not to participate.

YES! If you did not initially accept your FWS award on your award notification, but wish not to participate, please notify the OSFA in writing so that the funding can be given to someone who wishes to participate.

Your FWS salary will be at least the current federal minimum wage, but it may be higher, depending on the type of work you do and the skills required. You total FWS award depends on when you apply, your level of financial need, and the amount of FWS funds available. The amount you earn cannot exceed your total FWS award.

NO. When assigning work hours, your employer will consider your class schedule, your academic progress, your total award, and the needs of the employer. You will be allowed to work up to 20 hours per week while classes are in session, and up to 29 hours during breaks.

Students receive an hourly wage set by the employer (at least minimum wage). Schedules are determined by the student and the employer and timesheets are maintained through the department and are submitted to the payroll department twice a month. Per University policy all employees will be paid by direct deposit. Off-Campus students will be paid by their employer not the university.

NO. Because the work-study award represents money to be earned, it is not considered a credit against pending charges and will not show as a credit on your bill.

You are responsible for ensuring that you do not earn more than your FWS award total. Your department may notify you that you are approaching your limit, but you should monitor your total hours worked and total gross earnings. The department has the option of either continuing your assignment and paying 100% from their departmental budget or ending your assignment altogether.

YES. Federal Work-Study wages are taxable income. It is in your best interest to file a federal tax return with the IRS by April 15th. You will receive W-2 forms from GMU for your work-study earnings in January.  Off-campus students will receive their W-2 from their employer.

Federal Work-Study wages are excluded from consideration in the determination of your SAI.  Your FWS are reported as part of your AGI and income from work on the FAFSA.

Students call apply all year around as long as their award is in an accepted status. Students have until the end of the academic year to use their award.

The FWS award does not pay directly towards a student’s tuition charges or fees. The FWS award must be earned through a FWS position.

No, there is no penalty.

FWS is a federally subsidized program which provides part-time employment opportunities to eligible students to help meet the costs of postsecondary education. Based on results of the FAFSA, eligible students are awarded an allotment which may be earned through part-time employment in FWS-approved positions either on or off campus.

FWS funds provide qualifying on and off-campus organizations the ability to hire George Mason students at minimal cost.

While initially all employers are charged 100% of wages, reimbursement is federally subsidized at 75% for a FWS student’s wage, while departments and off-campus organizations must cover the remaining 25%.

On-Campus

Current Mason students are able to work with most departments on-campus. The Federal Work-Study program will subsidize 75% of a student’s wage while the department covers the remaining 25%. Departments can participate in the program as long as they hold a wage budget. Please note FWS can’t be used with parking services, senatorial services or food service.  For more information, please reference the Supervisor Handbook.

Hiring Process

The hiring process is fairly simple. Please follow the check list below when hiring a student:

Submit On-Campus Job Description(s) to FWS Office

1. Post open position(s) to Handshake
2. Select desired candidates for interviews
3. Offer position to selected candidate(s)
4. Have student complete a Student Employment Verification form and submit to OSFA
5. Complete required onboarding process for Human Resources and Payroll
6. Set up the student employee’s EPAF
7. Wait for OSFA to approve EPAF
8. Student can officially begin working

Off-Campus

George Mason’s eligible FWS students have the opportunity to work with off-campus non-profits, local schools and government agencies. The Federal Work-Study program will subside 75% of a student’s wage while the organization covers the remaining 25%. In order to participate in the FWS program organizations must add hired FWS students to their payroll and reimbursement will follow the subsequent month.

Interested Organizations

Organizations interested in pursuing a FWS partnership with George Mason must complete the Off-Campus Employer Interest form. Once the form is complete it must be submitted to the FWS Coordinator for review via email. The FWS Coordinator will reply with our decision and if approved, the Off-Campus Agreement and various other forms will be sent to the organization for review and submission.

Off-Campus Interest Form

Supervisor Handbook

Before proceeding the supervisor must read the Supervisor Handbook for current policies and procedures.

Hiring Process

The hiring process is fairly simple. Please follow the check list below when hiring a student:

1. Submit Off-Campus Job Description(s) to FWS Office.
2. Post open position(s) to Handshake.
3. Select desired candidates for interviews.
4. Offer position to selected candidate(s).
5. Have student complete a Student Employment Verification form and submit to OSFA.
6. Set up student on own payroll system following the organizations own policies and procedures.
7. Student may begin working. 

Employer Forms and Resources

Supervisor Handbook

On-Campus Position Description Form

Pay Sheet Tracker: The Pay Sheet is a document that students and supervisors need to maintain in order to prevent exceeding their allotted work hours. Its purpose is to help track their Federal Work-Study (FWS) award. It is the responsibility of the student and supervisor to keep accurate records of their work hours.

Employer Frequently Asked Questions

As an on-campus department, how do I get FWS funding?

Departments can hire FWS students as long as they hold a wage budget. There is no longer a separate FWS budget line item. When submitting a student’s EPAF the system will automatically add the FWS Org. code for the 75% while the department will need to enter their wage org. for the 25% match.  

What happens when a student’s FWS award runs out?

It is the responsibility of the student and supervisor to ensure that a student does not earn more than their allotted amount. If a student does surpass their award please contact the FWS Coordinator. If a student is eligible for additional need and funds are available an increase maybe granted, but is not guaranteed. If it is not possible the student’s overage must be reallocated.

Can multiple people be administrators to do a job posting on Handshake?

Yes, the initiator of the posting must grant permissions.

Is there a required end date for EPAFs?

Yes, due to the FWS org. number changing depending on the fiscal year all EPAFs must have an end date of June 30 or earlier.

Why has a student’s EPAF not been approved?

EPAFs are approved by the FWS Coordinator once a week on Fridays. During the peak hiring season (mid-August to late September) EPAFs are approved once a day. If an EPAF has not been approved, please verify with your student employee that their SEAR form has been submitted to the OSFA. EPAFs will not be approved until the form is received. 

Why can’t my student view their timesheet?

There are a few reasons why a student may not be able to view their timesheet.

• Their EPAF has not been created or approved.
• Their approved employment date has expired (based on EPAF end date).
• If neither of these is the answer please contact payroll.

Is my student employee eligible for FWS?

Please have the student contact our office at FWS@gmu.edu.